As a result, these databases frequently have standard or “canned” queries that facilitate gathering frequently used information or reports however, these often have limited utility for crime analysis. Rather, these databases were created and are used for case management and general crime counting. In most cases, however, these “databases” were not necessarily designed to be analyzed. Most departments maintain large records management systems (RMS) that contain crime incident data. Should the Client restart their relationship with the Client, the virtual file is returned to the “current” area.Ĭolleen McCue, in Data Mining and Predictive Analysis (Second Edition), 2015 5.4.1.1 Records Management Systems
#Computerized maintenance management system icon archive
įinished-where the virtual file is moved for archive purposes when the relationship with the Client is finished.If there is a further possibility of working with the Client, the virtual file is moved back to the prospects area įailed-where the virtual file is moved if the initial proposal is rejected by the Client.The virtual file stays in this area until the Client terminates their relationship with the Forensic Laboratory All case processing files will be stored in this directory along with any other matters relating to the Client. Ĭurrent-where the virtual file is moved if there is a positive outcome from the initial meeting and the proposed work proceeds.Prospects-where the virtual file is initially opened and will contain all correspondence relating to the prospective Client until the “stop/go” decision relating to the proposed work is received These relate to the status of the Client (or prospective Client) in their relationship life cycle with the Forensic Laboratory. Within the ERMS, the area relating to Client matters is separated into four distinct areas. Pride in the achievements of the organisation should be a strong motivator to tap into to gain support for the establishment of an archives. In this instance, using archival material in exhibitions will help demonstrate their value.Ī less cynical view might be of an organisation that has a strong association with social justice such as welfare or political activism.
For instance, if traditional values or the long-standing expertise of craftsmen are invoked in advertising products, then the management of the organisation should be receptive to the idea of preserving its past. This is where careful analysis of the organisation’s corporate culture, particularly its external image, will be useful. If, however, an archives repository could be presented as enhancing the profile of the organisation then a positive case could be formulated. The implication of ongoing staff turnover is that there is unlikely to be regard for the need to maintain a history of the organisation. Furthermore, this organisation type is characterised by periods of employment likely to be short. Consequently it cannot be assumed that the regard for the value and importance of records will exist, let alone awareness of the need for permanent retention of some records with all the costs involved. In the EDRMS scenario for this organisation type I argued that the need to create and maintain records is not likely to be regarded as being of an essential nature. Gillian Oliver, in Organisational Culture for Information Managers, 2011 Marketplace bureaucracy or village market model
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